When you write to us for a quote, or subscribe to hear about our dates, you
leave us some personal data. This page says what we do with it, in plain words.
Last updated: 18 October 2026.
This is an English translation of our Italian privacy policy, provided
for your convenience. The Italian
version is the legally binding one: if the two ever differ, the Italian text prevails.
Who handles your data
Hot Joe & The CoffeeKillers is a band with no legal personality. The
data controller — the one who decides what happens to your data and answers
for it — is therefore a person of flesh and blood:
Michele Frosio, as the band’s contact person — Brescia, Italy.
music@thecoffeekillers.com ·
+39 393 7011409
If you need the full personal details for a formal request, write to us
and we will provide them. We have no data protection officer (DPO): we are not required
to appoint one.
What data we collect
If you ask for a quote, only what you type into the form: your name, one contact
detail (email or phone) and the details of the night — type of event, date, place,
how many people, length, rough budget, the extras you want and any notes you leave us.
If you subscribe to our date updates, only your email address.
While you browse we ask you for nothing and we do not recognise you. We only
collect anonymous statistics: how many visits a page gets, from which country, on what
kind of device. None of it is linked to you.
Statistics cookies: only if you accept them. Since 12 September
2026 this site uses Google Analytics, managed through Google Tag Manager, to understand
which pages work and which ad brought the people who write to us. These tools install
cookies and send your IP address to Google, so they only start after you say yes
in the box you see on your first visit. If you choose «only the necessary ones»,
or choose nothing, no cookie is written and Google receives nothing. You can change
your mind whenever you like: see Cookies and choices.
We show you no advertising inside the site. The cookies you accept also measure our campaigns on Instagram and Facebook — that is, which ad brought you here.
What we need it for, and why we may process it
- To reply and make you an offer. Legal basis: the pre-contractual steps you
asked for by writing to us (art. 6.1.b GDPR).
- To send you the date updates, if you subscribed. Legal basis: your consent
(art. 6.1.a), which you can withdraw whenever you like.
- To see how the site is doing and which ads bring enquiries. Legal basis:
your consent (art. 6.1.a) for statistics and advertising cookies, which you can
withdraw whenever you like; our legitimate interest (art. 6.1.f) for the cookieless
anonymous statistics alone, which do not identify you.
We take no automated decisions about you and
we neither sell nor pass it on to anyone for commercial purposes.
Who else sees it
Only the five of us in the band, and the technical suppliers we need to keep the site
running. Each of them processes the data on our behalf, under a contract that requires
them to:
- Netlify (Netlify Inc., United States) — hosts the site and receives the quote forms; its servers log accesses, as any web server does.
- Formspree (Formspree Inc., United States) — receives only the subscriptions to our date updates.
- Cloudflare (Cloudflare Inc., United States) — provides the anonymous
visit statistics, with no cookies and without recognising individual visitors.
- Google (Google Ireland Ltd.) — Google Analytics and Google Tag Manager,
only if you accepted. It receives your IP address and the statistics and advertising cookies.
Without your consent it is not contacted to collect data about you.
Transfers outside the European Union. These suppliers are based in the United
States, so your data may be processed outside the EU. The transfer relies on the
standard contractual clauses approved by the European Commission and, where
applicable, on their certification under the EU–US Data Privacy Framework.
Ask us if you would like a copy of those safeguards.
The fonts used on this site are hosted on our own servers: opening a
page does not contact Google for them, as before. You only contact Google for the
statistics, and only if you accepted them.
Cookies and choices
On your first visit we ask whether we may use statistics and advertising cookies. Until you answer, and
if you answer no, no cookie is written on your device and Google receives nothing:
the starting state is «denied», and our tools stay put until you change it.
- Necessary — no cookies. We keep your consent choice in the browser
storage, otherwise we would have to ask you again on every page.
- Statistics (Google Analytics) — only with your consent. They tell us which
pages get read and which ad brought the people who write to us.
- Advertising (Google Ads, through Tag Manager) — only with your consent. It measures whether the people who arrive from one of our ads actually write to us.
Changing your mind: if you accepted and no longer want to, or refused and want to
reconsider, reopen
the consent box and choose again. You can also delete the cookies from your browser
settings.
We also measure, with no cookies and without recognising anyone,
where people stop in the quote form: it tells us whether a question is unclear. We never
read what you typed in the fields, only the name of the field, and there is nothing in it
that identifies you.
The YouTube video
There is a video on some pages. Until you start it you only see a still image hosted by
us: YouTube is not contacted and does not know you are here. The moment you press
play, the YouTube player loads and from then on Google may collect data and install
its own cookies, under its own rules
(Google privacy policy).
It stays your choice: if you do not press play, nothing happens.
How long we keep it
- Quote requests: up to 24 months from our last exchange. If we do end up
playing for you, we keep what tax obligations require, for as long as the law says.
- Date update subscriptions: as long as you stay subscribed. If you unsubscribe,
we remove your address.
- Anonymous statistics: kept by Cloudflare for a limited period, and in any case
not traceable back to you.
Do you have to give it to us?
No. But without a name and a contact detail we cannot reply to you, and without your
email we cannot send you the updates. Everything else (date, place, number of guests,
budget) only serves to make you a sensible offer: leave it out and our offer will be
vaguer.
Your rights
At any time you can ask us to see the data we hold about you, to correct
it, to erase it, to restrict its use, to receive it in a readable
format or to object to the processing. If you gave us a consent, you can
withdraw it whenever you like, without affecting what we did before.
An email to music@thecoffeekillers.com
is enough: we reply within one month.
If you think we are getting it wrong, you can turn to the Italian data protection
authority, the Garante
per la protezione dei dati personali (Piazza Venezia 11, 00187 Rome, Italy), to the
supervisory authority of the EU country where you live, or to a court.
If this policy changes
We update it whenever something changes on the site or in the services we use, and the
date at the top always tells you which version you are reading. If the change is an
important one and you left us a contact detail, we will tell you.
